Volunteer Scheme

Volunteer Hours Scheme (for moorers)

The Volunteer Hours Scheme recommenced from 1st July 2021.

See the guidelines in detail below but the key factors are:-

Participation in the scheme is a requirement for members of the Trust who are also moorers. In essence participants either undertake a modest 20 hours of volunteer work a year, or pay surcharge of £200 on their mooring fee in the year ending 30th June.. Or some permutaation of hours and surcharge.

Hours are per boat so could be shared amongst crew. Only hours logged on your boatsheet in the cabin qualify. There is a log book for hours worked over the 20 hour requirement.

Qualifying tasks - a task list will be provided prior to 1st July. Additional tasks must be ratified by a Section Coordinator or myself prior to carrying out.

Section Coordinators - to be notified.

New input is needed in various areas.

KITCHEN - fancy joining the Kitchen Crew who provide weekend lunches in the Clubhouse throughout the winter?

BAR MANAGEMENT - ideally suited to 2 people to stock and maintain the bar for a month at a time throughout the winter.

BAR STAFF - Don't want the responsibility of management but would like to work behind the bar. Organised events qualify for Vol hrs, but casual Saturday nights are just for fun.

SHOP COVER for holiday relief - manning the shop with all it entails during caretakers holidays.

All of the above come with training qualify. Please contact me if interested and I will point you in the right direction.

IN ADDITION - the Social Club Committee welcomes fresh enthusiasm and new ideas. Committee Meetings themselves do not qualify, but any ensuing work does.

Sheila Campbell
Volunteer Coordinator

Coombeswood Canal Trust Volunteer Scheme

Guidance notes for moorers

  • The Volunteer Scheme was introduced in 2015 in order to better encourage the assistance and support of all moorers in the Trust's activities. The scheme is based upon a Supplementary Charge of £200 to be set against the 20 hours required each year as a volunteer, this in order to reduce the year end charge to zero. Each and every hour has a value of £10 and, as such moorers may be required to pay in full, in part OR not at all the Supplementary Charge. Additional hours undertaken over and above the 20 should be entered in the Volunteer Work book situated in the Cabin.
  • The scheme is for each boat moored and boat owners / crew members are able to earn hours as set out below. Hours are not transferable from one moorer to another and ‘surplus' hours which are over that required under the scheme cannot be carried over to the next year.
  • A maximum of 3 hours to be available for attending Social events IF the moorer chooses with one hour per event irrespective of how many of the moorer's friends and family attend with them.
  • Each boat has a ‘boat record sheet' to be kept in the Cabin. It is be the sole responsibility of the moorer to record the detail of tasks carried out and hours claimed. This should be done as soon as is possible after completion of the task(s) concerned.
  • Only the ‘qualifying' hours to be entered on to the Boat Record Sheet.
  • Tasks will be identified and allocated by Section Co-ordinators with Sheila Campbell as Overall Volunteer Co-ordinator to act as the bridge between the volunteer and Section Co-ordinator. The Section Co-ordinators will be responsible for reviewing/ monitoring the record sheets and querying with the person concerned as needed. Tasks must not be carried out ‘under the scheme' without the agreement of a Section Co-ordinator.
  • Section Co-ordinators are those who have particular responsibility for certain areas of activity. For example, shop, bar, slipway and kitchen where the a relatively small ‘team' of volunteers are needed (and training given) as well as gardening, maintenance, admin work and other such activities where volunteer opportunities will be there for a wider group of people.
  • Jobs/tasks are ‘advertised' on a white board including details of working parties and contact information for the respective Section Co-ordinators. These need to be emailed to all members of the Trust so as to give all timely notice of tasks/ jobs in ‘the offing'. With some degree of first come first served care is taken to ‘share out' volunteer tasks fairly and to ‘hold back' sedentary jobs for the less physically able.
  • A degree of self policing helps to ensure that all volunteers work the hours claimed as efficiently as they are able. Jobs will not have to be signed off as such although monitoring does take place to reduce any abuse of the system and the trust placed on individuals.
  • It is not expected that attendance at meetings of the Governing Council, Social Committee and Company meetings will attract ‘volunteer scheme' hours. Work outside of these meetings as a properly authorised result of such membership will be.
  • Health and Safety Procedures to be reviewed/established as appropriate for volunteer activity.
  • As noted above Training opportunities to be provided where areas of activity /tasks require it.
  • The Scheme is subject to ongoing review and amendments as experience of its implementation require. The Volunteer Scheme Review Group meets every six months to formally review and monitor the scheme with the provision to implement any changes as deemed necessary between such meetings.
  • At the end of the ‘mooring year' a calculation will be made against each boat as to whether all, a part or none of the Supplement will be required. Along with the annual Mooring fee invoice a separate Invoice for the scheme will be issued as appropriate.
  • In the event of a moorer been unable to undertake or complete the required hours owing to serious ill health or such similar circumstance the Governing Council MAY, at its discretion consider a written request to waive the hour(s) concerned. This to be in exceptional circumstances only.

May 2021